Costa Rica Wedding Timeline Examples

Let’s answer the timeline question we get asked the most, “what could we possibly do on our wedding where we need a photographer for 12 Horus or more?”

It’s totally okay if you’ve asked yourself this question before! I mean, the “wedding standard” is sometimes cookie cutter so it’s only natural to wonder how you can break the mold. But hey, you’re in the right place! We’re going to talk about the importance of a well-planned timeline and the endless possibilities of crafting your best day (or days) so we can document your complete wedding story.

let’s clear the air…

Documenting your complete wedding story does not mean:

  • You’ll be posing in front of the camera non-stop.
  • Your entire day will revolve around photography.
  • Your wedding is a rigid schedule with no room for spontaneity.

THAT SOUNDS HORRIBLE.

AND PRETTY EXHAUSTING FOR EVERYONE.

YOU WON’T BE POSING IN FRONT OF THE CAMERA NON-STOP

Our focus is on capturing the candid, authentic moments that make your wedding uniquely yours. We want you to enjoy every moment without feeling overwhelmed by constant posing. After all, this is your wedding, not a photoshoot!

YOUR ENTIRE DAY WILL NOT REVOLVE AROUND JUST PHOTOGRAPHY

While we’ll be there to document your day, we understand the importance of balance. We’ll work with you to create a timeline that allows for enough time to enjoy each experience, be present with your loved ones, and savor the magic of your wedding day.

YOUR WEDDING WON’T BE A RIGID SCHEDULE WITH NO ROOM FOR SPONTANEITY

We love a good plan, but we also embrace the unexpected and spontaneous moments that make your wedding day truly memorable. When we work with you to create your timeline, we will make sure to provide structure while leaving space for unplanned adventures and impromptu celebrations.

IMAGINE HOW IT WOULD FEEL IF…

YOU CHOSE TO INVEST IN COMPLETE WEDDING STORYTELLING THROUGH PHOTOGRAPHS.

THAT WOULD MEAN:

  • You get to truly live in the moment and savor every minute of it.
  • You don’t have to worry about choosing what moments get to live on through photographs.
  • A future version of yourselves will thank you for deciding to invest in your wedding experience.

here’s why that matters…

01

A well-planned timeline ensures you can fully immerse yourselves in the moments that matter most to you.

02

You don’t have to worry about picking and choosing what memories get documented. Imagine looking back at your wedding album and being able to relive the laughter, tears, and spontaneous adventures. We’ll be there to capture it all, ensuring that no precious memory goes unnoticed.

03

By allowing for complete storytelling, you are giving yourself the opportunity to preserve and cherish every unforgettable moment of your special day. Our goal is to create a collection of treasured memories that will transport you back to the magic of your wedding day for years to come.

kind words from

TINA & KY

“We loved having Jessica and Anthony as our husband / wife duo photographers! They were so sweet and informative throughout the process leading up to the wedding. Of course the pictures ended up looking gorgeous and they captured the happiness of the day so well. We had a traditional Vietnamese Tea Ceremony and Reception and a Western Ceremony and Reception. It was nearly a 12 hour day and they did not miss a beat, starting at 8 AM going until 8 PM! I would highly recommend them if you are looking for photographers for any occasion!”

CLICK ON THE TABS BELOW TO SEE A TIMELINE EXAMPLE FOR EACH OF OUR PHOTOGRAPHY PACKAGES IN COSTA RICA

Your wedding day is more than just a photoshoot, it’s a full day of experiences that are personalized to what you like. The idea is to create a day that resonates with YOU and YOUR love story. Does doing a puzzle in the morning sound like the most “you” thing to do… then let’s hang out and do it! Or maybe it’s a hot air balloon ride at 5 in the morning overlooking the Arenal Volcano. The point is to create a timeline that is fun and meaningful to you.

Multi-day elopement timelines allow you to experience epic thirlls. It’s not about being extravagant (although you could be, see below); it’s about savoring each moment without the rush and stress of cramming everything into a single day. In this sample timeline you can envision pre-wedding activities with your guests followed by your full wedding day. Typically a multi-day wedding is a short day/long day followed by a long day/short day.

Two-Day 18-Hour Intimate Wedding in Las Catalinas (Guanacaste) w/Catamaran Cruise, 50 Guests


Day One – Catamaran Cruise in Las Catalinas (6 hours)

8:00 AM: Photographer’s (aka us!) Arrival Time

8:00 AM – 8:15 AM: You and guests arrive at coffee shop meeting location in Las Catalinas

8:15 AM – 8:30 AM: Board shuttle bus

8:30 AM – 8:50 AM: Travel time to nearby beach

8:50 AM – 9:00 AM: Arrive to shoreline and board dinghy to be taken to larger boat

9:00 AM – 11:00 AM: Relax and enjoy a day on the open waters with guests, including paddle boarding, snorkeling, and swimming.

11:00 AM – 12:00 PM: Escape for a pre-wedding photoshoot away from guests

12:30 PM – 2:00 PM: Lunch and drinks on the boat; head back to shoreline

2:00 PM: End coverage for Day One


Day Two – Wedding Day & Ceremony (12 hours)

9:00 AM: Photographer’s Arrival Time

9:00 AM – 10:00 AM: Detail Photos (location, rings, attire, flatlays, etc.)

10:00 AM – 11:00 AM:  Wedding party getting ready, drinks, playing games, etc.

11:00 AM – 11:45 AM: Put on attire; capturing the details and intimate moments

11:45 AM – 12:00 PM: Walk to garden and have an intimate first look, away from guests

12:00 PM – 12:30 PM: Private exchange of vows before ceremony followed by couple’s portraits pre-ceremony

12:30 PM – 1:00 PM:  Wedding Party Photos

1:30 PM – 2:00 PM Ceremony and special cultural/religious rituals; End of Ceremony

2:00 PM – 3:00 PM: Cocktails and hors d’oeuvres

3:00 PM – 4:30 PM: Couple’s Portraits Near Beach

4:30 PM – 7:00 PM: Dinner, Toasts, Cake Cutting, and Dancing

7:00 PM – 9:00 PM:  Live Folklore Performance, Band, and Sparkler Send-Off

Multi-day elopement timelines allow you to experience epic thirlls. It’s not about being extravagant (although you could be, see below); it’s about savoring each moment without the rush and stress of cramming everything into a single day. In this sample timeline, you can envision BOTH an intimate ceremony with friends/family on Day 1, followed by a 2-person elopement with a helicopter ride throughout Costa Rica on Day 2. Typically a multi-day elopement is a short day/long day followed by a long day/short day.

Two-Day 18-Hour Hotel Belmar Intimate Wedding in the Monteverde Cloud Forest, 40 Guests & Two-Person Adventure Elopement W/Helicopter Ride (Caribbean & Pacific)


Day One – Hotel Belmar Intimate Wedding in Monteverde Cloudforest (6 hours)

8:00 AM: Photographer’s arrival

8:00 AM – 9:00 AM: Detail photos (florals, lodging, rings, attire, special mementos, flatlays, etc.)

9:00 AM – 10:00 AM: Getting ready details with family & friends

10:00 AM – 10:30 AM: Put on attire (two photographers)

10:30 AM – 10:45 AM: First look with parents

10:45 AM – 11:00 AM: Walk to ceremony site

11:00 AM – 11:30 AM: Ceremony

11:30 AM – 12:15 PM: Family formal photos & quick couple’s portraits

11:30 AM – 12:30 PM: Cocktail Hour in Chalet building

12:30 PM – 2:00 PM: Reception starts, drinks, lunch & dancing

2:00 PM: End coverage for day one


Day Two – 12-Hour Two-Person Adventure Elopement w/Helicopter Ride (Caribbean & Pacific)

4:30 AM: Photographer’s arrival at VRBO in Escazu

4:30 AM – 6:00 AM: Getting ready details

6:00 AM – 6:30 AM: Intimate first look overlooking the mountains

6:30 AM – 7:30 AM: Travel to Tobias Bolaños Airport in San Jose for helicopter tour

7:30 AM – 8:00 AM: Depart from Tobias Bolaños Airport in San Jose

8:00 AM – 9:00 AM: Fly over lush forests of Braulio Carrillo National Park to Tortuguero National Park.

9:00 AM – 10:30 AM: Land and get ready for a boat adventure of the canals where you can admire the beauty of the flora and fauna.

10:30 AM – 11:30 AM: Ceremony near the Caribbean Ocean

11:30 AM – 12:30 PM: Board the helicopter again and fly westward to the Pacific coast, overflying Arenal Volcano and Lake Arenal

12:30 PM – 3:00 PM: Land at Las Catalinas for lunch. Take a dip into the waters of the Pacific Ocean

3:00 PM – 4:00 PM Take the helicopter back to San Jose

4:00 PM – 4:30 PM: Enjoy a cappuccino upon arrival

4:30 PM: End photo coverage day one

On days where you want to do several different activities, have many guests, or simply want more room to breathe and not feel pressured, we suggest a full 12-hour timeline.

Full-Day 12-Hour Arenal Springs Resort Waterfall Elopement in La Fortuna & Hot Springs near Arenal Volcano (Northern Plains), No Guests


7:00 AM: Photographer’s arrival

7:00 AM – 8:30 AM: Detail photos (florals, lodging, rings, attire, special mementos, flatlays, etc.)

8:30 AM – 10:30 AM: Getting ready details & putting on attire in the terrace (two photographers)

10:30 AM – 10:45 AM: Walk to first look location

10:45 AM – 11:00 AM: First look in the tropical garden

11:00 AM – 11:30 AM: Couple’s portraits with majestic views of the Arenal Volcano

11:30 AM – 11:55 AM: Drive to La Fortuna Waterfall

12:00 PM – 12:25 PM: Hike to waterfall for ceremony

12:30 PM – 1:00 PM: Ceremony & vow exchange in front of La Fortuna waterfall

1:00 PM – 2:30 PM: Dip in the water’s edge and hangout on the rocks; Couple’s Portraits

2:30 PM – 3:00 PM: Hike back up (lots of steps!)

3:15 PM – 4:30 PM: Head back to Resort for a quick break

4:30 PM – 4:45 PM: Drive to the famous Tabacon Thermal Hot Springs

4:45 PM – 5:30 PM: Relax in the hot springs; steamy couple’s photos and drinks

5:30 PM – 7:00 PM: Romantic candlelit dinner for two at Tabacon Hot Springs with live violinist

7:00 PM: Coverage ends

An 8-hour timeline allows for a well-balanced day. It works for most plans and gives you just enough time for every activity.

Half-Day 8-Hour Intimate Beach Wedding in Punta de Vista Manuel Antonio (Puntarenas), 50 Guests


10:00 AM: Photographer’s arrival

10:00 AM – 11:00 AM: Hangout with family and friends, champagne, poolside, and billiards

11:00 AM – 12:15 PM: Detail photos (florals, venue, rings, attire, special mementos, flatlays, etc.)

12:15 PM – 1:15 PM: Finish hair and makeup, finish writing vows, getting ready details

1:15 PM – 1:45 PM: Each partner puts on attire (two photographers)

1:45 PM – 2:15 PM: Ceremony lineup & walk to beach

2:15 PM – 2:45 PM: Ceremony on the beach followed by celebratory drinks

2:45 PM – 3:30 PM: Family & wedding party photos

3:30 PM – 4:45 PM: Couple’s portraits on the beach

4:45 PM – 6:00 PM: Reception details, dinner and dancing

6:00 PM: Coverage ends

An 6-hour timeline is a quick wedding. It is a fast paced day with more wiggle room than a 4-hour day.

6-Hour Intimate Wedding in Andaz papagayo resort (Guanacaste), 25 Guests


12:00 PM: Photographer’s Arrival Time

12:00 PM – 1:30 PM: Detail Photos (Florals, venue, rings, attire, special mementos) & the last of Getting Ready

1:30 PM – 1:45 PM: Walk to Ceremony location overlooking lush tropical forests

2:00 PM – 2:30 PM: Ceremony and unity sand ceremony

2:30 PM – 3:30 PM: Cocktails amongst guests

3:00 PM – 3:15 PM: Head down to the shore

3:15 PM – 4:15 PM: Couple’s portraits along the beach and at an overlook with views of the peninsula

4:15 PM – 4:30 PM: Head to reception

4:30 PM – 6:00 PM: Intimate dinner, toasts, cake cutting

6:00 PM: Coverage ends

A 4-hour timeline is a super quick day with not a lot of space for several elements. Most coverage is typically used during your couple’s portrait session in a scenic area.

4-Hour Llanos del Cortes Waterfall Elopement in Bagaces (Guanacaste), 5 Guests


1:00 PM: Photographer’s Arrival Time

1:00 PM – 1:15 PM: Walk to waterfall (5 minutes from parking lot)

1:15 PM – 1:45 PM: Ceremony with sound of the roaring waterfall

1:45 PM – 2:15 PM: Celebratory drinks with guests

2:15 PM – 2:45 PM: Family/friend photos

2:45 PM – 5:00 PM: Couple’s portraits around rocks, take a dip in the water and use lanterns for added light

5:00 PM: Coverage ends

CONTACT

Head over to our contact page to read about the booking process and to submit an inquiry form. We’ll be in touch with you in just 2 business days.

SERVICES & PACKAGES

Head over to our services page to view our offerings for intimate weddings, elopements, and portrait sessions in Costa Rica.

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